Terms Of Service

To ensure the quality of service you receive via the Rescue Desk service, we have some rules! If you break any of these, we reserve the right to terminate your service immediately, with no pro-rated refund. We reserve the right to amend these and will notify you if we do.

IMPORTANT: Please also ensure you read our complete set of Terms of Service on this page. We will ask that you confirm your agreement to the Ground Rules and Terms of Service by email BEFORE we begin working together.

Ground Rules

Membership

This is an email/online platform-based service; we won’t make or receive phone calls for you, and nor will we typically provide support to you over the phone (with the exception of the bookable strategy calls with Lea).

Done For You membership is for you only, and not for your team or your clients. We don’t mind providing some support for your team, but please ensure that all requests come from a single point of contact i.e. you or a single designated contact. This avoids confusion and means we can more accurately track the requests without anything being missed.

The Done For You time is not transferable to anyone else, and we assume that all tasks requested are for yourbusiness and not someone else’s (e.g. your clients’ businesses or a joint venture).

Scope of Tasks

Please submit each request separately, even if you have several tasks to submit at once. This will ensure clarity in communication, and hopefully lead to a faster turn-around time. The following are tasks we are not able to perform:

  • Making phone calls of any kind, on your behalf.
  • Engaging in anything which might be considered spammy or unsolicited marketing. This includes – but is not limited to: Creating fake accounts, leaving comments, participating in forums, or creating content and disguising who sends it.

Where additional payments are needed to complete a task, we will complete the task as far as we can but will not make payments or purchases on your behalf. We are not responsible for holding or using any of your payment card details.

Task Limits

We are happy to undertake any tasks that fall within the above scope of our services, however there are some limits we enforce to ensure our own resources and bandwidth are not over-burdened. The following task limits are currently in place:

  • We will not handle videos with a file size larger than 200MB. This includes uploading, downloading or converting them.
  • We will not handle any kind of files with a size larger than 200MB; this includes video, audio, PDFs etc.

Termination of Service

We reserve the right to terminate the service of a client at any time for any reason. Some of the main reasons we may terminate your service include:

  1. If you constantly request tasks outside of the scope of this service.
  2. If you are abusive or rude in any way to any member of our team.

We have introduced a minimum term of 6 months for all members; this means we don’t need to implement any set-up fees and ensures we can build the kind of positive, win-win relationship we’re aiming for with all clients.

We will always aim to do our best work for you – as if we were tried and trusted members of your own team. Please treat us as such, and we’ll all get along splendidly!

LEA WOODWARD TRADING AS RESCUE DESK

Terms and Conditions

Application of terms and conditions

1. In these terms and conditions “us” or “we” shall mean Lea Woodward trading as “Rescue Desk” of Apt 1491 Chynoweth House Trevissome Park Truro TR4 8UN and “you” shall mean the person or entity named as the client in the email correspondence.

2. By confirming your agreement to these terms by email you agree to the following terms and conditions and that these apply to and are incorporated into the contract between us (Contract) to the exclusion of any other terms that you seek to impose or incorporate, or which are implied by trade, custom, practice or course of dealing. You should print or otherwise save a copy of these terms and conditions for your records.

The Contract will commence on the date you send your agreement by email and will continue until the sooner of the Services being provided and the Contract being terminated pursuant to the paragraph entitled ‘Termination’ below. If you do not agree in writing (by email) but continue to instruct us, you shall be deemed to have agreed to these terms and they shall be duly incorporated into the Contract.

3. We reserve the right to vary these terms and conditions at any time upon notice to you.

Provision of Services

4. We shall provide you with the Services as set out on our website or as agreed in subsequent email correspondence between us.

5. Our normal office hours are 9am to 5pm Monday to Friday (excluding Bank Holidays) UK time. If you request Services outside of these hours, we reserve the right to charge an additional 50% of the fees.

6. If the Services are being provided as part of a retainer, all hours worked in addition to the number of hours included in the retainer will be charged at the standard hourly rate applicable at that time (and not the retainer rate). Any hours included in a retainer not used in one month may be carried over to the next month but must be used in that following month (and if not used will still be charged).

7. All of the time that we spend working on the Services, including without limitation research, administration and communication (whether online, by telephone, email, fax or otherwise) will be chargeable at the applicable hourly rate or included in the retainer hours (as the case may be).

Charges, expenses and invoicing

8. In consideration of us providing the Services to you, you shall pay to us the charges set out in the Schedule or as agreed in subsequent email correspondence between us. We reserve the right to change our charges without prior notice.

9. We shall submit an invoice to you for the charges for the Services and you shall pay each invoice, in full and in cleared funds, within 7 days of the date of the invoice to the bank account specified on the invoice.

10. If the Services are being provided as part of a retainer, payment for each month is due monthly in advance and invoices will be delivered accordingly.  Otherwise, we shall invoice you as soon as practicable after the last day of each month.

11. All charges are stated exclusive of VAT which shall be added to the charges at the applicable rate (where necessary).

12. Without prejudice to any other right or remedy, if you fail to pay the invoice on the due date, we may charge interest on the sum from the due date for payment at the annual rate of 4% above the base lending rate from time to time of Smile Bank, accruing on a daily basis and being compounded quarterly until payment is made, whether before or after any judgment and you shall pay the interest immediately on demand.

13. We reserve the right to charge you a deposit on account of the charges, the amount of the deposit to be at our discretion.

14. You shall reimburse us for all hotel, subsistence, travelling and any other ancillary expenses reasonably incurred by us in providing the Services. These expenses shall be detailed in your invoice and we may invoice you for such expenses at such times as we think appropriate.

15. All stationery, materials, postage and other administrative costs reasonably incurred by us as part of the provision of the Services will be invoiced at cost in addition to our stated charges.

16. Our charges for time spent are calculated in on minute units using hourly rates.

Force majeure

17. If we are prevented from or delayed in performing our obligations by your act or omission (or of your agents, subcontractors, consultants or employees) or by any circumstance outside of our control, we shall not be liable for any costs, charges or losses sustained or incurred by you that arise directly or indirectly from such prevention or delay.

Data Protection

18. You warrant that you have the legal right to disclose all personal data that you disclose to us and that the processing of that personal data by us will not breach any applicable laws (including the Data Protection Act 1998).

19. You consent to our holding and processing data relating to you for legal, personnel, administrative, management and marketing purposes.

20. You consent to our making such information available to those who provide products or services to us such as advisers, regulatory authorities, governmental or quasi-governmental organisations and potential purchasers of us or any part of our business.

21. You consent to the transfer of such information to our business contacts (such as server hosts) outside the European Economic Area.

Intellectual Property

22. As between us and you, all Intellectual Property Rights and all other rights in any materials provided by us shall be owned by us. We license all such rights to you on a non-exclusive basis only to such extent as is necessary to enable you to make reasonable use of the Services.

Confidentiality and Non-solicitation

23. You shall keep in strict confidence all know-how, processes or initiatives which are of a confidential nature concerning our business. We will keep confidential all information disclosed by you or your employees in relation to the provision of the Services.

24. Notwithstanding paragraph 23, we will be entitled to disclose confidential information relating to or belonging to you (i) if agreed in advance with you, (ii) to our insurers, (iii) to our auditors and other professional advisers appointed from time to time, (iv) to any employee, consultant or any person to whom we subcontract any of the Services and (v) to any other party to the extent required by law or regulation or a regulatory authority.

25. You agree that you will not (in any capacity), during our appointment and for a period of 12 months following termination of the appointment, employ, contract with or enter into any other arrangement with any person who is or was in the 12 months prior to the termination of the appointment, our employee or contractor in relation to the provision of services similar to the Services being provided pursuant to this Agreement.

Liability

26. While we endeavour at all times to ensure the accuracy of the completed work supplied to you, it is your responsibility to verify its accuracy upon receipt and we shall not be liable for any inaccuracies or any losses directly or indirectly arising from such inaccuracies.  Any errors notified to us within 14 days of completion will be rectified by us free of charge.

27. We shall not under any circumstances be liable for any consequential or indirect loss of any type suffered by you. Our total liability to you, whether in contract or otherwise, shall be limited to the price paid for the Services in the 12 months preceding any settlement or adjudication of any claim.

28. Nothing in these terms and conditions excludes our liability for death or personal injury caused by our negligence or for fraud or fraudulent misrepresentation or for any other liability which cannot be excluded or limited by applicable law.

29. All warranties, conditions and other terms implied by statute or common law are, to the fullest extent permitted by law, excluded from the Contract.

30. We shall not be liable for any loss, damage or theft of any data, materials, projects, equipment or any items relating to the Services.

31. You agree that we may communicate with you by email sent without encryption over the internet. We shall not be responsible for any loss or damage arising from unauthorised interception, re-direction, copying or reading or emails, including any attachments, nor shall we be responsible for the effect on any computer system (or any loss or damage arising from any such effect) of any emails, attachments or viruses which may be transmitted by this means.

Termination

32. Without prejudice to any other rights or remedies to which either of us may be entitled, either of us may terminate the Contract without liability to the other if:

(a) the other party commits a material breach of the Contract and (if such a breach is remediable) fails to remedy that breach within 30 days of that party being notified in writing of the breach; or

(b) an order is made or a resolution is passed for the winding up of the other party, or circumstances arise which entitle a court of competent jurisdiction to make a winding-up order of the other party; or

(c) an order is made for the appointment of an administrator to manage the affairs, business and property of the other party, or documents are filed with a court of competent jurisdiction for the appointment of an administrator of the other party, or notice of intention to appoint an administrator is given by the other party or its directors or by a qualifying floating charge holder (as defined in paragraph 14 of Schedule B1 to the Insolvency Act 1986); or

(d) a receiver is appointed of any of the other party’s assets or undertaking, or if circumstances arise which entitle a court of competent jurisdiction or a creditor to appoint a receiver or manager of the other party, or if any other person takes possession of or sells the other party’s assets; or

(e) the other party makes any arrangement or composition with its creditors, or makes an application to a court of competent jurisdiction for the protection of its creditors in any way, or becomes bankrupt; or

(f) the other party ceases, or threatens to cease, to trade; or

(g) the other party takes or suffers any similar or analogous action in any jurisdiction in consequence of debt.

33. Where we are providing Services on a monthly retainer basis, you may terminate the Contract at any time on written notice to us, after 6 months have passed. If you terminate the Contract before 6 months, you will be required to pay the outstanding balance of a 6-month contract.

34. On termination of the Contract (howsoever caused) we will charge you for all the work completed by us up to the date of termination on a pro-rata basis and any cost incurred by us in concluding or transferring the matter.

35. Termination of the Contract, however arising, shall not affect or prejudice the accrued rights of the parties as at termination or the continuation of any provision expressly stated to survive, or implicitly surviving, termination.

36. We will not be obliged to retain documents and information or any other materials provided by you to us after termination of the Contract and we accept no liability or responsibility for any loss or damage caused by our failure to retain files and/or documents after such termination and are authorised by you to destroy the files and/or documents after such time.

37. After completion of the Services, you agree that we shall be entitled to retain and use for our own purposes copies of all documents created or used by us during the provision of the Services.

38. You agree that we shall be entitled to retain all files and documents created or used by us during the provision of the Services until our fees and disbursements have been paid in full.

Assignment and subcontracting

39. We may at any time assign, transfer, charge, subcontract or deal in any other manner with all or any of our rights under the Contract and may subcontract or delegate in any manner any or all of our obligations under the Contract to any third party or agent.

40. You shall not, without our prior written consent, assign, transfer, charge, subcontract or deal in any other manner with all or any of your rights or obligations under the Contract.

Waiver

41. A waiver of any right under the Contract is only effective if it is in writing and shall not be deemed to be a waiver of any subsequent breach or default. No failure or delay by a party in exercising any right or remedy under the Contract or by law shall constitute a waiver of that or any other right or remedy, nor preclude or restrict its further exercise. No single or partial exercise of such right or remedy shall preclude or restrict the further exercise of that or any other right or remedy.

No partnership

42. Nothing in the Contract is intended to, or shall be deemed to, constitute a partnership or joint venture of any kind between us, nor constitute either of us the agent of another party for any purpose. Neither of us shall have authority to act as agent for, or to bind, the other in any way.

Third Party Rights

43. A person who is not a party to the Contract shall not have any rights under or in connection with it.

Entire Agreement

44. The Contract constitutes the entire agreement between us. You acknowledge that you have not relied on any statement, promise or representation made or given by or on behalf of us which is not set out in the Contract.

Governing Law and jurisdiction

45. These terms and conditions are governed by the law of England and Wales and the English courts shall have exclusive jurisdiction to settle any dispute or claim that arises in connection with the provision of the Services.